In publisher, how do I converted all text to outlines

John Z · External Since: Jul 11, 2007 Posts: 1

Not always, but sometimes when I send a PDF to some they write back that
there are fonts missing and ask me to: "Please converted all text to outlines
and resend as a final EPS or PDF file."
I don't know how to do that - HELP!

JoAnn Paules · External Since: Feb 08, 2007 Posts: 347

You need to embed your fonts. Warning: Some fonts can't be embedded (by
license).

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

"John Z" <John Z.TakeThisOut@discussions.microsoft.com> wrote in message
news:A648BB58-58F3-462F-95C2-3CE43A0A52D5@microsoft.com...
> Not always, but sometimes when I send a PDF to some they write back that
> there are fonts missing and ask me to: "Please converted all text to
> outlines
> and resend as a final EPS or PDF file."
> I don't know how to do that - HELP!
>

Mary Sauer · External Since: Mar 25, 2006 Posts: 3845

Page setup, printer and paper tab, select your PDF printer, properties, uncheck
"Do not send fonts to "Adobe PDF" (earlier versions will say distiller.

Save your file as a .ps publication.

--
Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com

"John Z" <John Z.DeleteThis@discussions.microsoft.com> wrote in message
news:A648BB58-58F3-462F-95C2-3CE43A0A52D5@microsoft.com...
> Not always, but sometimes when I send a PDF to some they write back that
> there are fonts missing and ask me to: "Please converted all text to outlines
> and resend as a final EPS or PDF file."
> I don't know how to do that - HELP!
>

Elmo P. Shagnasty · External Since: Dec 03, 2003 Posts: 32

This message is not archived

Mary Sauer · External Since: Mar 25, 2006 Posts: 3845

When you create a PostScript file in Publisher you have to send the host fonts,
this is why in printer properties you turn off the option "Do not send fonts to
Distiller". Every .ps file I have converted has open correctly with Acrobat. I
am assuming the recipients are opening the PostScript file with Acrobat.

Otherwise John will have to save the file as a picture and send it along that
way.

--
Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com

"Elmo P. Shagnasty" <elmop.RemoveThis@nastydesigns.com> wrote in message
news:elmop-19BCC3.13072911072007@nntp1.usenetserver.com...
> In article <A648BB58-58F3-462F-95C2-3CE43A0A52D5.RemoveThis@microsoft.com>,
> John Z <John Z.RemoveThis@discussions.microsoft.com> wrote:
>
>> Not always, but sometimes when I send a PDF to some they write back that
>> there are fonts missing and ask me to: "Please converted all text to outlines
>> and resend as a final EPS or PDF file."
>> I don't know how to do that - HELP!
>
> In article <epi9Pu9wHHA.4076.RemoveThis@TK2MSFTNGP06.phx.gbl>,
> "Mary Sauer" <mary-sauer.RemoveThis@mycolumbus.rr.com> wrote:
>
>> Page setup, printer and paper tab, select your PDF printer, properties,
>> uncheck
>> "Do not send fonts to "Adobe PDF" (earlier versions will say distiller.
>>
>> Save your file as a .ps publication.
>
> Nonetheless, this will NOT help if he's using TrueType fonts that are
> restricted by the font owner for embedding.
>
> No mechanism will make those fonts go into the PDF.
>
> The only thing he can do is to print to a Postscript file, and make sure
> his printer driver is set up to download all fonts as soft fonts. At
> least then it can be printed at the other end.
>
> Or, he should buy and use strictly Postscript fonts. PS fonts don't
> have embedding restrictions.
>

Elmo P. Shagnasty · External Since: Dec 03, 2003 Posts: 32

This message is not archived

Mary Sauer · External Since: Mar 25, 2006 Posts: 3845

<<<By the way--I'm an Adobe Certified Expert for Acrobat. Do you want to
discuss PDF workflows?

Heavens, no... I barely can turn on a computer.

Matt Beals · External Since: Aug 27, 2006 Posts: 108

>
> Real publishing programs have a mechanism for turning type to outlines.

That's complete BS. This feature doesn't make a desktop publishing
program "real" or "professional". Done right the workflow should not need
fonts outlined for output. For design purposes such as making masks sure.
There are other special circumstances, but having or not having this feature
doesn't matter.

> Publisher doesn't. He's stuck. There are many solutions to this, but
> we'd have to know the commercial printer's workflow. The printer
> himself gave one option that would solve the problem for free: turn
> type to outlines. Gee, if only he could.

No, we don't have to know the publishers workflow. That's tangential
information. I'm sure we're curious but if you isolate the issue of needing
fonts outlined then it's tangential. Font can be outlined in many different
ways before providing them to the publisher. Enfocus PitStop Pro 7 is one,
Cutting Edge ProScript is another. PStill from Stone Design (the Mac
publisher) and Frank Siegert is a PostScript normalizer that can handle
outlining of fonts during the normalization process as well as handle the
color conversions to CMYK. Another way that works, but I don't suggest, is
to use Acrobat Pro to add a transparent square behind the page and flatten
the transparency with the "convert text to outlines" option.

>> Otherwise John will have to save the file as a picture and send it along that
>> way.

John could simply change fonts too...

> Publisher must die, if this is the only solution you can come up with.
>
> Everyone, repeat after me: Publisher is for creating flyers that you
> print at home on your inkjet printer. Publisher is not for creating
> anything that's going to a commercial printer of any kind.

No, it doesn't have to die. You can do quality work in Publisher if you
work "correctly". I've seen just as much crud from Publisher as I've seen
from InDesign and Quark users. It's not which program you use, what skills
you have is more important.

> By the way--I'm an Adobe Certified Expert for Acrobat. Do you want to
> discuss PDF workflows?

What about PDF based publishing/printing workflows do you want to know?

Matt Beals
Consultant
Enfocus Certified Trainer
Markzware Recognized Trainer
(206) 201-2320 - Main
(720) 367-3869 - eFax
mailto:matt@mattbeals.com

Come visit me at:

http://www.automatetheworkflow.com
http://www.mattbeals.com
http://blog.mattbeals.com

Friends don't let friends write HTML email

Elmo P. Shagnasty · External Since: Dec 03, 2003 Posts: 32

This message is not archived

Matt Beals · External Since: Aug 27, 2006 Posts: 108

I know where it's aimed, the SOHO market and general office use. Hence
it's inclusion in Office. Why can't it be uses successfully in
commercial printing? There's a lot of range in commercial printing.
Publisher certainly fits in. I have several people I work with that use
Publisher for their periodicals. They publish their files quite
successfully with a minimal amount of fuss and problems.

Even if someone doesn't use it "correctly" for commercial printing the
workflow should be robust enough to accommodate those files. I know the
workflows I build can do that because my customers need it. Why do they
need that robustness? Because every copy of Publisher is a potential
customer that they want to service.

Matt Beals
Consultant
Enfocus Certified Trainer
Markzware Recognized Trainer
(206) 201-2320 - Main
(720) 367-3869 - eFax
mailto:matt@mattbeals.com

Come visit me at:

http://www.automatetheworkflow.com
http://www.mattbeals.com
http://forums.mattbeals.com

Friends don't let friends write HTML email

Elmo P. Shagnasty wrote:
> In article <C2BFF6B2.67153%matt@mattbeals.com>,
> Matt Beals <matt.RemoveThis@mattbeals.com> wrote:
>
>>> Everyone, repeat after me: Publisher is for creating flyers that you
>>> print at home on your inkjet printer. Publisher is not for creating
>>> anything that's going to a commercial printer of any kind.
>> No, it doesn't have to die. You can do quality work in Publisher if you
>> work "correctly".
>
> Publisher is aimed at a certain market.
>
> The odds of users in that certain market using the program "correctly"
> when the goal is commercial printing, are about zero.
>
> Used at home, with your home printer, anyone can use it "correctly".
>
> Different environments, and different meanings of "correctly".
>