How to set color associated with user markup comments in W..

Brad · External Since: Mar 17, 2006 Posts: 154

Multiple users access a document to add markup or review comments. Each user
is automatically associated with a color that appears in the "balloon" type
of Comment on the right. In addition selected text appears in the same color.
How do I change the color that was automatically associated with a user?

I've wasted too much time 20-30 minutes looking through online Help and
other resources.

Suzanne S. Barnhill · External Since: Sep 26, 2003 Posts: 24065

If you set the markup color as "By Author" in Tools | Options | Track
Changes, each "reviewer" will get a different color, but you have no control
over what color is assigned to each user, and they will vary from computer
to computer, so that, for example, User A may be red on her own machine and
blue on someone else's, but her color will be different from anyone else's.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Brad" <Brad DeleteThis @discussions.microsoft.com> wrote in message
news:A742851C-0D5B-4E03-B7C3-354AB7AF996C@microsoft.com...
> Multiple users access a document to add markup or review comments. Each
user
> is automatically associated with a color that appears in the "balloon"
type
> of Comment on the right. In addition selected text appears in the same
color.
> How do I change the color that was automatically associated with a user?
>
> I've wasted too much time 20-30 minutes looking through online Help and
> other resources.

Jay Freedman · External Since: Sep 16, 2003 Posts: 2317

Unfortunately, the reason you couldn't find help about choosing the user's
color is that there isn't any way to do so.

More detail is at
http://www.shaunakelly.com/word/trackchanges/HowTrackChangesWorks.html...viewers

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Brad wrote:
> Multiple users access a document to add markup or review comments.
> Each user is automatically associated with a color that appears in
> the "balloon" type of Comment on the right. In addition selected text
> appears in the same color. How do I change the color that was
> automatically associated with a user?
>
> I've wasted too much time 20-30 minutes looking through online Help
> and other resources.

Christa Kay · External Since: Nov 04, 2009 Posts: 1

Then why is it that the person I received the documents from's comments are
red and then when I insert a comment my track changes are also red? I have
the settings as "By Author."

"Suzanne S. Barnhill" wrote:

> If you set the markup color as "By Author" in Tools | Options | Track
> Changes, each "reviewer" will get a different color, but you have no control
> over what color is assigned to each user, and they will vary from computer
> to computer, so that, for example, User A may be red on her own machine and
> blue on someone else's, but her color will be different from anyone else's.
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
> Word MVP FAQ site: http://word.mvps.org
> Email cannot be acknowledged; please post all follow-ups to the newsgroup so
> all may benefit.
>
> "Brad" <Brad.DeleteThis@discussions.microsoft.com> wrote in message
> news:A742851C-0D5B-4E03-B7C3-354AB7AF996C@microsoft.com...
> > Multiple users access a document to add markup or review comments. Each
> user
> > is automatically associated with a color that appears in the "balloon"
> type
> > of Comment on the right. In addition selected text appears in the same
> color.
> > How do I change the color that was automatically associated with a user?
> >
> > I've wasted too much time 20-30 minutes looking through online Help and
> > other resources.
>
>

Suzanne S. Barnhill · External Since: Sep 26, 2003 Posts: 24065

Since it's unlikely that you're both using the same name, the likelihood is
that the sender has used the "Remove personal information from file
properties on save" option and hers are labeled "Author." I would still
expect yours to be a different color at least until you save, however. And I
assume that you actually have the color for comments (and not just
insertions and deletions) set to "By Author"?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Christa Kay" <Christa Kay.TakeThisOut@discussions.microsoft.com> wrote in message
news:0EF0684F-9255-4E3D-B91C-9878E1E7B61E@microsoft.com...
> Then why is it that the person I received the documents from's comments
> are
> red and then when I insert a comment my track changes are also red? I have
> the settings as "By Author."
>
> "Suzanne S. Barnhill" wrote:
>
>> If you set the markup color as "By Author" in Tools | Options | Track
>> Changes, each "reviewer" will get a different color, but you have no
>> control
>> over what color is assigned to each user, and they will vary from
>> computer
>> to computer, so that, for example, User A may be red on her own machine
>> and
>> blue on someone else's, but her color will be different from anyone
>> else's.
>>
>> --
>> Suzanne S. Barnhill
>> Microsoft MVP (Word)
>> Words into Type
>> Fairhope, Alabama USA
>> Word MVP FAQ site: http://word.mvps.org
>> Email cannot be acknowledged; please post all follow-ups to the newsgroup
>> so
>> all may benefit.
>>
>> "Brad" <Brad.TakeThisOut@discussions.microsoft.com> wrote in message
>> news:A742851C-0D5B-4E03-B7C3-354AB7AF996C@microsoft.com...
>> > Multiple users access a document to add markup or review comments. Each
>> user
>> > is automatically associated with a color that appears in the "balloon"
>> type
>> > of Comment on the right. In addition selected text appears in the same
>> color.
>> > How do I change the color that was automatically associated with a
>> > user?
>> >
>> > I've wasted too much time 20-30 minutes looking through online Help and
>> > other resources.
>>
>>
>