Need Help with Outlook Distribution List

Richard K · External Since: Oct 16, 2009 Posts: 2

I have my Outlook set up talking to my Exchange server. All is working
fine. Now I'm about to add distribution lists to my list of contacts but
I've run into a snag. For each contact in my contacts list they may have
more than 1 email address: (e.g. John Doe has a primary email of
jdoe.RemoveThis@gmail.com but he also uses jdoe.RemoveThis@hotmail.com which I have put in as his
E-Mail 2 field of his contact). If I want to include John Doe in my
distribution list how can I get Outlook to include BOTH of his email
addresses? I can only think of creating 2 seperate contacts, one for each
email address, in order to do this but then I will really pollute my
contacts list.

Is this possible?

Thanks!

-Richard K

Brian Tillman [MVP - Outl · External Since: Jan 08, 2009 Posts: 981

"Richard K" <rkokoski DeleteThis @foxdtechllc.com> wrote in message
news:eKnyEqnTKHA.3404@TK2MSFTNGP04.phx.gbl...

>I have my Outlook set up talking to my Exchange server. All is working fine.
>Now I'm about to add distribution lists to my list of contacts but I've run
>into a snag. For each contact in my contacts list they may have more than 1
>email address: (e.g. John Doe has a primary email of jdoe DeleteThis @gmail.com but he
>also uses jdoe DeleteThis @hotmail.com which I have put in as his E-Mail 2 field of his
>contact). If I want to include John Doe in my distribution list how can I
>get Outlook to include BOTH of his email addresses? I can only think of
>creating 2 seperate contacts, one for each email address, in order to do this
>but then I will really pollute my contacts list.

When you click Select Members, there should be two entries for John Doe, one
for each address. Choose them both.
--
Brian Tillman [MVP-Outlook]

Richard K · External Since: Oct 16, 2009 Posts: 2

In my case I have a list of about 400 contacts. Each of the contacts is
assigned a category which I can see and even set the "View" to. When I hit
Action to send an email to the contacts in the category it only selects the
primary email of each contact. If I go the route of creating a DL and
Select Members it does not show me a Category column so I don't know what
names to pick.

"Brian Tillman [MVP - Outlook]" <tillman1952.TakeThisOut@yahoo.com> wrote in message
news:Oiq5FjoTKHA.4484@TK2MSFTNGP02.phx.gbl...
> "Richard K" <rkokoski.TakeThisOut@foxdtechllc.com> wrote in message
> news:eKnyEqnTKHA.3404@TK2MSFTNGP04.phx.gbl...
>
>>I have my Outlook set up talking to my Exchange server. All is working
>>fine. Now I'm about to add distribution lists to my list of contacts but
>>I've run into a snag. For each contact in my contacts list they may have
>>more than 1 email address: (e.g. John Doe has a primary email of
>>jdoe@gmail.com but he also uses jdoe.TakeThisOut@hotmail.com which I have put in as
>>his E-Mail 2 field of his contact). If I want to include John Doe in my
>>distribution list how can I get Outlook to include BOTH of his email
>>addresses? I can only think of creating 2 seperate contacts, one for each
>>email address, in order to do this but then I will really pollute my
>>contacts list.
>
> When you click Select Members, there should be two entries for John Doe,
> one for each address. Choose them both.
> --
> Brian Tillman [MVP-Outlook]