Contolling outline numbering of concatenated documents

FredN · External Since: Oct 29, 2009 Posts: 2

I'm working with 3 concatenated documents the first of which is not numbered;
it contains many cross references to documents 2 and 3. Document 2 is outline
numbered and retains the numbering it had when it was standalone. Document 3
is also outline numbered but when it is concatenated to the end of document
2, its numbers follow sequentially from the last number in doc 2. The last
number in doc 2 is 3.15, so the first number in doc 3 is 4.0 (style-heading
1). I tried the master document/sub document route and had the same result
plus a few other problems with text formatting. I also tried to use the
'restart numbering' command and the number changed momentarily to 1.0 and
then reverted to 4.0 . I would appreciate any help in solving this problem.
Thank you in advance.
Fred
--
Fred

FredN · External Since: Oct 29, 2009 Posts: 2

Sorry, forgot to add the I'm using Word 2003 and Windows XP
--
Fred

"FredN" wrote:

> I'm working with 3 concatenated documents the first of which is not numbered;
> it contains many cross references to documents 2 and 3. Document 2 is outline
> numbered and retains the numbering it had when it was standalone. Document 3
> is also outline numbered but when it is concatenated to the end of document
> 2, its numbers follow sequentially from the last number in doc 2. The last
> number in doc 2 is 3.15, so the first number in doc 3 is 4.0 (style-heading
> 1). I tried the master document/sub document route and had the same result
> plus a few other problems with text formatting. I also tried to use the
> 'restart numbering' command and the number changed momentarily to 1.0 and
> then reverted to 4.0 . I would appreciate any help in solving this problem.
> Thank you in advance.
> Fred
> --
> Fred

Stefan Blom · External Since: May 08, 2009 Posts: 215

You can use a different set of numbered styles for your document 3 (this
ensures that no renumbering occurs in the combined document).

Alternatively, convert numbering to text in the source documents before
combining them. Here's how to do that: Press Alt+F11 to display the Visual
Basic Editor. Press Ctrl+G, which activates the Immediate window. Type

ActiveDocument.ConvertNumbersToText

and press Enter.

To completely get rid of numbering, you must also clear it from the
paragraph styles. When you are done, save the file.

--
Stefan Blom
Microsoft Word MVP

"FredN" <FredN DeleteThis @discussions.microsoft.com> wrote in message
news:38A11182-50DC-4209-BCA5-D7C00E3C0D3F@microsoft.com...
> Sorry, forgot to add the I'm using Word 2003 and Windows XP
> --
> Fred
>
>
> "FredN" wrote:
>
>> I'm working with 3 concatenated documents the first of which is not
>> numbered;
>> it contains many cross references to documents 2 and 3. Document 2 is
>> outline
>> numbered and retains the numbering it had when it was standalone.
>> Document 3
>> is also outline numbered but when it is concatenated to the end of
>> document
>> 2, its numbers follow sequentially from the last number in doc 2. The
>> last
>> number in doc 2 is 3.15, so the first number in doc 3 is 4.0
>> (style-heading
>> 1). I tried the master document/sub document route and had the same
>> result
>> plus a few other problems with text formatting. I also tried to use the
>> 'restart numbering' command and the number changed momentarily to 1.0 and
>> then reverted to 4.0 . I would appreciate any help in solving this
>> problem.
>> Thank you in advance.
>> Fred
>> --
>> Fred