Consecutive Page Numbers for Odd and Even Pages

DawnM · External Since: Sep 30, 2009 Posts: 3

Help Please! I am developing a coaches guide. I need even pages to be
consecutively numbered as well as the even pages. I am going to have the
actual participant pages on the right and the corresponding coach's page on
the left. I already marked different odd/even footers but the numbering keep
giving me 1 2 3 when I need the left page to Coaches Guide - page 2 and the
right page to say Participant Guide - page 2 and so on. UGH. I know there is
a way but don't know it. Thanks.

Jay Freedman · External Since: Mar 17, 2004 Posts: 2955

On Wed, 30 Sep 2009 14:52:02 -0700, DawnM
<DawnM RemoveThis @discussions.microsoft.com> wrote:

>Help Please! I am developing a coaches guide. I need even pages to be
>consecutively numbered as well as the even pages. I am going to have the
>actual participant pages on the right and the corresponding coach's page on
>the left. I already marked different odd/even footers but the numbering keep
>giving me 1 2 3 when I need the left page to Coaches Guide - page 2 and the
>right page to say Participant Guide - page 2 and so on. UGH. I know there is
>a way but don't know it. Thanks.

The first task is to get the first page of the document to be
even-numbered (left side). Open the header, and click the Format Page
Number button on the Header/Footer toolbar. Set the starting page
number to 0.

The page numbers you see now are the results of {PAGE} fields. You
need to modify those. First press Alt+F9 so you can see the field
codes.

In the Even Page header, type an equal sign to the left of the PAGE
field and the rest ro the right to make it look like

={PAGE}/2 + 1

Select all of that and press Ctrl+F9 to add field brackets around it.

In the Odd Page header, add characters to make it look like

=({PAGE} + 1)/2

Again, select all of that and press Ctrl+F9 to add field brackets
around it.

Press Alt+F9 again to collapse the fields, and you'll now have the
same number on each pair of facing pages.

If your document needs a table of contents or index, that's going to
be a problem. There's no way to force them to display the phony
numbers instead of the "real" page numbers.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.

DawnM · External Since: Sep 30, 2009 Posts: 3

Thank you so much. I am going to try it right now. As far as printing, can I
just print the right-hand pages (which are usually odd numbered)?

"Jay Freedman" wrote:

> On Wed, 30 Sep 2009 14:52:02 -0700, DawnM
> <DawnM.DeleteThis@discussions.microsoft.com> wrote:
>
> >Help Please! I am developing a coaches guide. I need even pages to be
> >consecutively numbered as well as the even pages. I am going to have the
> >actual participant pages on the right and the corresponding coach's page on
> >the left. I already marked different odd/even footers but the numbering keep
> >giving me 1 2 3 when I need the left page to Coaches Guide - page 2 and the
> >right page to say Participant Guide - page 2 and so on. UGH. I know there is
> >a way but don't know it. Thanks.
>
> The first task is to get the first page of the document to be
> even-numbered (left side). Open the header, and click the Format Page
> Number button on the Header/Footer toolbar. Set the starting page
> number to 0.
>
> The page numbers you see now are the results of {PAGE} fields. You
> need to modify those. First press Alt+F9 so you can see the field
> codes.
>
> In the Even Page header, type an equal sign to the left of the PAGE
> field and the rest ro the right to make it look like
>
> ={PAGE}/2 + 1
>
> Select all of that and press Ctrl+F9 to add field brackets around it.
>
> In the Odd Page header, add characters to make it look like
>
> =({PAGE} + 1)/2
>
> Again, select all of that and press Ctrl+F9 to add field brackets
> around it.
>
> Press Alt+F9 again to collapse the fields, and you'll now have the
> same number on each pair of facing pages.
>
> If your document needs a table of contents or index, that's going to
> be a problem. There's no way to force them to display the phony
> numbers instead of the "real" page numbers.
>
> --
> Regards,
> Jay Freedman
> Microsoft Word MVP FAQ: http://word.mvps.org
> Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
>

Jay Freedman · External Since: Sep 16, 2003 Posts: 2317

I think you'll get the right-hand pages if, in the Print dialog, you set the
Print dropdown to "Odd Pages". The "real" page numbers of those pages
(rather than the page numbers displayed by the modified fields) are 1, 3, 5,
etc.

DawnM wrote:
> Thank you so much. I am going to try it right now. As far as
> printing, can I just print the right-hand pages (which are usually
> odd numbered)?
>
> "Jay Freedman" wrote:
>
>> On Wed, 30 Sep 2009 14:52:02 -0700, DawnM
>> <DawnM DeleteThis @discussions.microsoft.com> wrote:
>>
>>> Help Please! I am developing a coaches guide. I need even pages to
>>> be consecutively numbered as well as the even pages. I am going to
>>> have the actual participant pages on the right and the
>>> corresponding coach's page on the left. I already marked different
>>> odd/even footers but the numbering keep giving me 1 2 3 when I
>>> need the left page to Coaches Guide - page 2 and the right page to
>>> say Participant Guide - page 2 and so on. UGH. I know there is a
>>> way but don't know it. Thanks.
>>
>> The first task is to get the first page of the document to be
>> even-numbered (left side). Open the header, and click the Format Page
>> Number button on the Header/Footer toolbar. Set the starting page
>> number to 0.
>>
>> The page numbers you see now are the results of {PAGE} fields. You
>> need to modify those. First press Alt+F9 so you can see the field
>> codes.
>>
>> In the Even Page header, type an equal sign to the left of the PAGE
>> field and the rest ro the right to make it look like
>>
>> ={PAGE}/2 + 1
>>
>> Select all of that and press Ctrl+F9 to add field brackets around it.
>>
>> In the Odd Page header, add characters to make it look like
>>
>> =({PAGE} + 1)/2
>>
>> Again, select all of that and press Ctrl+F9 to add field brackets
>> around it.
>>
>> Press Alt+F9 again to collapse the fields, and you'll now have the
>> same number on each pair of facing pages.
>>
>> If your document needs a table of contents or index, that's going to
>> be a problem. There's no way to force them to display the phony
>> numbers instead of the "real" page numbers.
>>
>> --
>> Regards,
>> Jay Freedman
>> Microsoft Word MVP FAQ: http://word.mvps.org
>> Email cannot be acknowledged; please post all follow-ups to the
>> newsgroup so all may benefit.